Introduction to Let’s Calendar

Let’s Calendar is a powerful tool designed for event organizers, meeting coordinators, and virtual event hosts to improve event attendance by sending bulk and personalized and Seamless calendar invites. This solution simplifies the process, ensuring that even non-technical users can easily manage and distribute event invitations with just a few clicks. By eliminating common scheduling challenges, Let’s Calendar enhances event efficiency and attendee engagement.

Table of Content:

1.  Introduction to Let’s Calendar
2. The Problem: Challenges Faced by Event Organizers
3. The Solution: How Let’s Calendar Helps
4. How Let’s Calendar Works

The Problem: Challenges Faced by Event Organizers

Event organizers, meeting coordinators, and virtual event hosts often struggle with sending calendar invites efficiently. Common issues include:

• Inability to send bulk calendar invites – Manually adding attendees is time-consuming.
• Lack of personalized invitations – Generic invites reduce engagement.
• Extra ‘Add to Calendar‘ steps for attendees – Many attendees forget to manually add events.
• Limitations on sending large volumes of invites – Sending over 1,000 invites in one go is often restricted.
• Lack of attendee privacy – Other invitees can see who else is attending.
• Exposed attendee details – Attendees can view each other’s information.

The Solution: How Let’s Calendar Helps

Let’s Calendar is designed to eliminate these pain points, making event organization seamless and efficient. With Let’s Calendar, event organizers can:

• Send bulk calendar invites effortlessly.
• Personalize calendar invitations with attendee-specific details.
• Remove the ‘Add to Calendar‘ step, ensuring events are automatically added to attendees’ calendars.
• Send 1,000+ invites with a single click.
• Ensure attendee privacy by sending invites as 1:1 messages.
• Keep RSVP details confidential, with responses sent only to the organizer.

How Let’s Calendar Works

1. Create a Campaign – Similar to setting up an event on Google Calendar or Outlook.
2. Import Attendee List – Upload contacts via .CSV or .XLSX files, including personalized details such as first name, last name, email, and two additional fields for custom data.
3. Review and Send – Use the dedicated ‘Send Invite’ page to:
   • Send a test calendar invite to preview how attendees receive the invitation.
   • Click ‘Send Calendar Invite’ to distribute the invites to all uploaded contacts.

Let’s Calendar makes it easy for non-technical users to handle bulk and personalized calendar invitations effortlessly.

For more details, reach out to [email protected].